Project Details

Crime Stoppers wanted to create a new event where they could reach a different demographic for their fundraising initiatives. After meeting with them, we agreed a beach route motorcycle run would be a fun and exciting new concept to add to their portfolio.

Bayshore knew we had a lot of work to do in order to make the maiden event a success and part of that success would be event sponsorships. The event was slated to start at the south end of Pinellas County and route up the beaches for a finish and after party at a local park in Clearwater, Florida. The challenge was getting the 8 different municipalities the route took the motorcycle run through to allow for the bikers to proceed without stopping at red lights and all major intersections to have police escorts from their individual municipalities. The event was a HUGE success but not without many hours of planning, man power, negotiation, coordination and leg work.

We also managed:

  • An outdoor Friday Night Kick Off Party for all sponsors and participants
  • Pre-registration and setup of tables, chairs and vendor areas at the Friday Night Party
  • Negotiation for a raffle to give away a motorcycle
  • Insurance for raffle
  • Coordination with beverage sponsor and kick off host for discounted specialty drinks
  • Design and Order T-Shirts
  • Goodie Bags for those that pre-registered with stuffers and swag  
  • Day of Event set up and coordination
  • All event permits
  • Event management and set up (tables, banners, VIP areas)
  • PA Announcement scripts
  • Event photography
  • Event entertainment and coordination with City Park for free concert post event